Privacy & Cookie Policy
Introduction
At SIETAR Polska, we truly value your privacy and are committed to protecting your personal information.
This Privacy & Cookie Policy explains — in plain language — what data we collect, how and why we use it, how we keep it safe, and what rights you have under the EU General Data Protection Regulation (GDPR) and other applicable laws.
We want you to feel confident that your data is handled responsibly, transparently, and only for the purposes that support our mission.
Who We Are
SIETAR Polska is a non-profit organization registered in the National Court Register of Poland (KRS: 0000320101). Registered address: ul. Marszałkowska 18 m.22, 00-590 Warsaw, Poland
Email: info@sietar.pl
We are independent organization which function in Poland and abroad, and we are part of the international SIETAR network that promotes intercultural understanding and cooperation.
What Personal Data We Collect
We collect only the data we genuinely need to manage your membership, communication, and participation in our community.
When you join as a member, we collect:
- Your name and email address,
- Your membership fee payment history, and
- (If you choose to share it) extra details such as your organisation, interests, profile photo, language skills, country of residence, website, or social media links.
When you subscribe to our newsletter, we collect:
- Your name and email address to send you updates and news.
When you visit our website, we collect:
- Basic technical data needed to operate the site securely, such as server logs and cookies. (See section “Use of our website sietar.pl” below for details.)
We never collect more data than necessary.
When and Why We Share Data
We process your data only for our statutory and non-profit purposes and we do not share it with any third parties for commercial use.
You can choose whether to:
- Share your contact details and profile with other SIETAR Polska members, or
- Make your data visible to SIETAR Europe members within the broader network.
If you agree, your information will be accessible to members across the SIETAR Network in the EU according to the current organisational structure: 👉 https://sietareu.org/sietar-network/
You can change your sharing preferences or unsubscribe from newsletters at any time.
Your Rights
You have full control over your personal data. Under the GDPR, you can:
- Access your personal data we hold about you,
- Correct any inaccurate or incomplete information,
- Request deletion (“be forgotten”),
- Restrict or object to certain types of processing,
- Receive your data in a portable format,
- Withdraw your consent at any time, and
- Lodge a complaint with a data protection authority if you believe your rights have been violated.
How to Contact Us
If you have any questions, concerns, or requests about your personal data or this Policy, contact us at privacy@sietar.pl — we’re always happy to help.
Use of Our Website – sietar.pl
When you visit our website, we automatically collect limited technical information to ensure that the site runs smoothly and securely.
Server Logs
Our web servers create standard server log files that your browser automatically sends to us. These may include:
- Your IP address,
- Date and time of access,
- Pages or files visited,
- Amount of data transferred,
- Referring website (URL),
- Browser type and version, and
- Operating system used.
We use this data only to:
- Keep the website secure and stable,
- Detect and prevent misuse, and
- Improve technical performance.
This processing is based on our legitimate interest in maintaining a secure and reliable service (Article 6(1)(f) GDPR).
Full IP addresses are stored only temporarily (usually up to 30 days) and are then anonymised or deleted automatically.
Access to log data is strictly limited to our system administrators and hosting provider, who comply with GDPR requirements.
Cookies
Cookies are small text files stored on your device (computer, tablet, or phone) when you visit our site. They help remember your preferences (like language or login settings) and make your experience smoother.
We use the following types of cookies on sietar.pl:
Necessary cookies
These cookies are necessary for the website to function and cannot be switched off.
| Cookie Name | Provider | Purpose | Duration |
| wordpress_logged_in_* | WordPress Core | Keeps the user logged in after authentication. | Until browser close or session expires |
| wordpress_sec_* | WordPress Core | Provides secure authentication for logged-in and admin users. | Until browser close or session expires |
| wprus_user_pending_
async_actions |
WP User / WP Reset plugin | Manages background user processes and pending actions. | Session |
| mcfw-wp-user-cookie | Security/Membership Plugin | Manages user session for firewall or login security. | Session |
| _lscache_vary | LiteSpeed Cache | Determines the correct cached version of the site (logged-in vs. logged-out, language, device). | Session |
Security Cookies
Used to detect and prevent malicious activities such as brute-force attacks or unauthorized login attempts.
| Cookie Name | Provider | Purpose | Duration |
| wfwaf-authcookie_* | Wordfence Security | Identifies logged-in users to allow Wordfence to detect legitimate traffic and block attackers. | 1 day–1 month (varies by config) |
Functional cookies
These make your visit more enjoyable — for example, remembering your language settings or enabling social sharing features. You can choose whether to enable or disable them the first time you visit via our Cookie Banner.
| Cookie Name | Provider | Purpose | Duration |
| pll_language | Polylang | Stores the user’s language preference for future visits. | 1 year |
Consent Cookies
Store the visitor’s choices regarding cookies to comply with GDPR.
| Cookie Name | Provider | Purpose | Duration |
| cookieyes-consent | CookieYes | Stores the user’s cookie consent preferences and hides the cookie banner once accepted. | 1 year |
Payment Processing Cookies (Stripe & Przelewy24)
Our website uses Stripe to process payments of membership fees, including credit card transactions and Przelewy24 (P24) payment method. When you initiate a payment or open the payment form, Stripe may place functional and security cookies on your device. These cookies are required to:
- maintain a secure payment session,
- prevent fraud and unauthorized transactions,
- enable Stripe’s payment form to function properly,
- comply with financial and regulatory requirements
Stripe may set cookies such as __stripe_mid and __stripe_sid, which identify your browser during the session and support fraud detection.
| Cookie Name | Provider | Purpose | Duration |
| __stripe_mid | Stripe | Prevents fraud and identifies the browser to ensure secure payments. | 1 year |
| __stripe_sid | Stripe | Maintains a secure payment session during the transaction. | 30 minutes |
If you choose to pay using Przelewy24 (P24), additional cookies may be set directly by Przelewy24 after you are redirected to their secure payment page. These cookies are controlled exclusively by Przelewy24.
We do not have access to the contents of Stripe or P24 cookies.
For more information, please refer to:
- Stripe Privacy Policy
- Przelewy24 / PayPro S.A. Privacy Policy
Payment cookies are set only when you initiate a transaction. If no payment is started, no payment cookies are stored.
Managing Cookies
You can change your cookie preferences at any time through the Cookie Banner on our site or through your browser settings.
If you disable some cookies, parts of the website might not function as intended — but you’ll always have full access to key information.
Policy Updates
From time to time, we may update this Privacy & Cookie Policy to reflect legal or organisational changes. We’ll post the latest version on our website and indicate the date of the update below.
Last updated: November 26, 2025